7 Seven Simple Preventative Maintenance Tips

raking leaves

The days are growing shorter, the nights are cooler, and the leaves are beginning to fall. With the evidence of autumn all around us, the time to focus on seasonal preventative maintenance is here! These seven simple but often overlooked tasks will help ensure that your property is in prime condition for the winter months ahead.

Common Areas

Schedule a Group Inspection

Maintenance schedules are a definite necessity for keeping any multifamily property running smoothly, but the most effective tool in any property manager’s belt when it comes to preventative maintenance is the observation powers of their staff. For smaller properties, consider taking a morning and scheduling a group property inspection. Provide each staff member a pen and notepad and walk the property as a group. Having each team member turn in individual notes to you at the end of the inspection ensures that recommendations from less assertive members don’t get overshadowed in the conversation. Once the suggestions have been submitted, work with your maintenance supervisor to prepare a master list of areas that should be addressed. If your property features a high number of units or the distance between buildings makes a group inspection unrealistic, assign specific team members to inspect an area that would typically fall outside their area of responsibility.

Perform a Two-Step Lighting Check to Ensure Safety

With the shorter days of the colder months, proper lighting in the parking lots, hallways, and stairwells is not only critical to resident safety but it is also a key step to deterring criminal activity. Begin by scheduling your maintenance team to inspect all lights for burnt-out bulbs or malfunctioning fixtures. Once the necessary replacements are made, take the time to walk the property after dark with your maintenance supervisor to ensure that all sensors and timers are activating properly.

Check for Potential Landscape Dangers

While fall clean-up is a staple for most multifamily properties, not all landscape companies evaluate the property for potential hazards as they rake the leaves.  Before the weather cools off too much, check for large, overhanging branches that could fall in a storm and damage buildings or carports. You should also ensure that all bushes are trimmed far enough back from sidewalks and other walkways to ensure that children won’t risk being scratched or worse from bare branches at face level.

Individual Units

Schedule Chimney Inspections

According to the National Fire Protection Association, 27% of residential fires were due to improperly cleaned solid-fuel heating systems, a category that specifically includes chimneys. Unless you have a chimney sweep on staff, it is best to schedule a professional inspection of all fireplaces and chimneys.

Inspect and Replace the Batteries in All Smoke and Carbon Monoxide Detectors

Smoke and carbon monoxide detectors are critical tools for protecting both your residents and the property as a whole. Schedule your maintenance team to test the detectors in residential units and common areas and replace the batteries before the thermometer dips too far.  

By targeting these often-overlooked preventative maintenance issues, you can set your property up for a calm and cozy winter season. For more recommendations on how you can make the most of your multifamily property, contact Marquette Management today.

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