3 Easy Ways To Simplify The Leasing Process

signing a lease

While the leasing process involves a lot of “moving parts” so to speak in terms of the fine details, it’s something that can definitely be simplified. You can make much more progress in much less time while preserving if not outright improving your productivity. The following are three very simple ways that experienced multifamily managers and more can streamline their leasing process.

Applicant Qualification is Key

Oftentimes, the simple step of pre-screening applicants thoroughly isn’t done properly, or in some cases, skipped entirely! As early as you can reasonably manage, it’s an excellent idea to make sure that the applicant is made fully aware of the rental rate, occupancy terms, utility fees, and all other critical aspects of the property. Ideally, this should be done within the first 24 hours.

Establish Showing Expectations with Your Existing Tenants

Before you make plans with an applicant who looks to be a strong candidate, you can streamline the process by making sure to properly frame existing tenants’ expectations of the showing from the outset. Make it fully known when they’ll be receiving advance notice, the existence of any strong time constraints or scheduling cutoffs.

Invest in Software Integration for a Smoother Pipeline

Much like any other process of something high-ticket being sold, there’s a certain pipeline that a prospect is going to follow before arriving to their final choice to sign the dotted line for it. If you want the process to go as smoothly as possible, you’ll want to make sure that all the relevant software, data entry platforms and various information transmission checkpoints that applicants go through to inquire about your property are well integrated. Become acutely aware of how each solution and platform flows into the next so that there’s never a need for any questions or answers to be unnecessarily repeated.


Though the leasing process can definitely seem a bit complex at a glance, and for good reason, it definitely doesn’t have to be terribly complicated to the point of inconvenience. If you follow the above steps diligently, you can simplify the leasing process to a significant degree with far less effort than many think possible. If you’d like to learn more about smart management techniques that you can start benefiting from today, contact us today.

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